PMO on Demand.
Project Management Offices are increasingly gaining popularity in organizations of any kind. You don't need to be managing projects to have a PMO. The presence of a PMO helps you run your operations in a project-like environment and make use of the project management tools and techniques to better serve your clients.
The PMO
A Managing PMO is the highest level where the team actually manage all the projects in the organization and the central role in all of the following:
- Planning
- Feasibility
- Time Management
- Cost Management
- Quality Management
- Scope Management
- Contracts Administration
- Safety Management
- Documents Control
- Maintenance
- Delivery
- Continuous Operations
- Closeout
PMO Services – Why Us?
Outsourcing always saves you the full-time cost of PMO resources. The cost of our experts will be distributed over several clients depending on the time allocated. Following this "time-sharing" theory, you should end up saving. Moreover, you will save the cost necessary to train the staff and upskilling with the latest knowledge and techniques.
Our team comprises of experts in Project Management fields such Financials, Contracts, Technical, Delivery and Training.
How we work
Our Enterprise PMO can help tailor a plan for your specific project needs from establishing scope and viability to budget, schedule and team requirements to process implementation and ongoing evaluation. This includes assessing risk and developing mitigation strategies that will help you save time and money. From concept to closeout, we’ll help you develop a plan you can build on.
Our PMO Best practices
- Formal project kick off
- Project planning involving the team
- Detailed requirements definition
- Risk planning and management
- Project schedule oversight and revision
- Weekly budget forecasting and analysis
- Weekly formal customer status meetings
- Weekly internal team meetings
- Resource forecasting
- Issue management
- Scope management
- Document and track change requests
- Project status reporting
- Customer engagement
- Executive management reporting
- Stakeholder Engagement
- Communications planning
- Lessons learned sessions throughout the engagement
- Peer reviews on all deliverables
- Post implementation support and formal handoff
Our Project selection Strategies
Regardless of business size, industry or structure, many projects today are unfortunately still selected and initiated in a siloed department-by-department manner, without considering the overall strategic impact. What are the risks of initiating projects in this manner? Businesses run the risk of more than one area competing for the same project resources, including people and technologies, and also conflicting deadlines and goals. They may even risk some project outcomes negatively impacting other areas of the business.
We can help organisation is prioritizing and selecting Projects by:
- Involve early in Strategic Planning
- Identifying key Project drivers
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- Competitive advantage
- Cost savings/financial benefit
- Operational efficiency/process improvement
- Legislative/legal/ tax implications
- Improving quality
- Risk reduction
- Growth/ business opportunities
- Quantifying strategic value
- Determining factors that may impact project success
- Creating an evaluation and prioritization matrix
- Closing the loop
Our Deliverables
- Communication Plan
- At-a-Glance Weekly Project Status Report
- Project Management Roles and Responsibilities
- Methodology Implementation Project Charter
- Business Case
- Contract Master schedule
- Periodic project health check reports
- Project artefacts(final Handover)
Project Recovery services – Amber/Red to Green
In addition to providing PMO services to organisations across Melbourne area, we also provide Project recovery services. This is effectively involved in bringing projects, that are in red to green, by engaging with the current Project stake holders and reviewing the situation and our experts will devise strategies to bring the project back in control. This will involve our extensive collaboration with all parties and stakeholders and the recovery steps will be implemented after endorsement from Stakeholders.
We approach ALL situations with a “can do, take ownership” attitude that gives our customer and senior management the confidence that we are addressing the issues and working toward resolution.
Our Project Recovery Strategies
- Assessment – PM via interviews, project plans, status reports, other project artifacts
- Dual Purpose for “State of the Project” Report
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- Will be shared with key decision-makers and other key parties where options discussed and “response” decided (re-start, recover, re-scope)
- Info in report (in whole or in part) could be key in re-baselining the project
- Execution – time for PM to lead his/her team into action using project management best practices and these tips and guidelines
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- Co-location
- Daily Scrum
- Action Log
- Progress/Status Report
- Communication
- Non-panicked Urgency
- Decisiveness
- Flexibility
- Who’s in Charge?
- Watch the Basket
Successful Project Recovery
- Once achieved, we recommend keeping the PM and his/her team intact and monitoring the project for a period of time to substantially ensure project status remains “Green”
- We will jointly conduct a “Project Recovery Retrospective” and present the Lessons learned log for archives.
Our Value adds
- Mentoring Project Managers and Resources
- Establishing best practices among the project organisation
- Establishing project governance across the organisation
- Project Management tools and techniques to suit the organisational requirements